One of the things that's a bit ghetto of groups in Google Apps is that groups are really just a glorified alias file. Users cannot manage their subscription, get emails delivered in batches, and there's no message archive unlike Google Groups or a Mailman managed list. And this is the same problem with Microsoft Exchange (at least up to 2007, probably 2010 too).
Okay, so ranting aside, here's a couple quick hacks to squeeze a couple features out of groups in GA.
Archiving. Create a mailbox, add it to the group. Shazzam! This is better in Exchange were you can share that mailbox easily with many users and limit them to read-only access so people aren't deleting your archive.
Mailing list features. Well, you're only answer for now is going to be to forward messages to a mailing list. So point email@example.com to firstname.lastname@example.org and members should subscribe directly to the Google Group instead.
Aliases. Now this is one feature I would have preferred in the face of the above limitations of GA groups. That is, if I've got a group called "email@example.com", I also want to have "firstname.lastname@example.org" and other variations. So here, create a mailbox called "email@example.com" and rename (or create) a group called "firstname.lastname@example.org". You can add as many aliases as you want to the mailbox, and then configure that mailbox to just forward to the group.
Wednesday, 23 June 2010
Keeping Copies of Group Emails
Labels: email, google apps, groups
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